sales@flowbe.ae

Core Competencies

  • Deep Oracle expertise (Database, OEBS, Middleware, ULA)
  • IBM licensing (Cognos, QRadar, WebSphere, ILMT control)
  • Oracle Java SE licensing
  • Microsoft 365 subscription optimization
  • SAM process design, training, and competency center setup
  • IT cost optimization and audit defense

Why Software License Management Matters

Modern organizations face several key challenges:

1. Constant Changes in Licensing Models

Vendors (Oracle, IBM, Microsoft, Java and others) continuously modify metrics, usage terms, subscription structures, and audit practices.

Functionality that was previously included may become licensable.

2. Hidden Cost Growth

Costs often increase unnoticed during subscription renewals, cloud expansion, or changes in user structures.

3. Limitations of SAM Tools

Tools such as Flexera, USU and others:

  • Do not fully account for Oracle specifics (Processor, NUP, options, packs, partitioning, virtualization)
  • Do not comprehensively cover IBM environments (especially QRadar, Cognos, WebSphere)
  • Do not provide accurate Java usage visibility
  • May misinterpret Microsoft 365 cloud licensing

This leads to a distorted view of actual software usage.

4. High Level of Manual Effort

Using fragmented data sources leads to:

  • Errors
  • Inconsistencies
  • Lack of a single source of truth

This increases audit risk and exposure.

Main Risk

License non-compliance that becomes visible only during vendor requests or audits.

Consequences may include penalties, forced contracts, unfavorable ULA renewals, and overpayment for unused licenses.

Our Services

1. Comprehensive Licensing Assessment (Oracle / IBM / Microsoft / Java / Autodesk and others)

  • Contract and entitlement review
  • Infrastructure and usage analysis
  • Identification of risk and overspend areas
  • Independent assessment report

2. Audit Defense

  • Audit preparation
  • Validation of data before submission to vendor
  • Strategy for engagement with Oracle LMS, IBM Compliance, Microsoft
  • Negotiation support

3. Cost Optimization

  • License reallocation
  • Identification of duplicate subscriptions
  • Microsoft 365 subscription reduction
  • Detection of inactive users
  • Identification of cost-effective alternatives
  • Support cost reduction

Typical outcome: 20–50% cost reduction, in some cases higher.

4. Oracle ULA Management

  • Certification preparation
  • Ongoing support
  • Renewal analysis
  • Development of independent strategy for the customer

5. Java Licensing Control

  • Usage audit
  • Migration scenarios from Oracle Java SE to alternatives
  • Vendor pressure mitigation

6. SAM Function Setup

  • Process and policy development
  • Automated recurring procedures
  • Staff training
  • Competency center creation

7. ToolsHub — Licensing Visibility Solution

We provide our proprietary solution ToolsHub:

  • Lightweight and cost-effective alternative or complement to Flexera
  • Aggregation of data from multiple systems
  • License usage visualization
  • Identification of risks and savings opportunities
  • Support for ULA and Oracle/IBM audits
  • Risk monitoring across Oracle, IBM, Java, Microsoft 365

Engagement Model

1. Express Review (1–2 weeks)

Preliminary assessment of contracts, infrastructure, and optimization potential.

2. Detailed Assessment (3–6 weeks)

Data collection, metric calculation, comprehensive report preparation.

3. Optimization Plan

Defined steps, financial impact estimation, and recommendations.

4. Implementation Support

Vendor negotiation support, subscription alignment, and optimization execution.

5. Ongoing Support (as required)

SAM outsourcing, reporting, and continuous monitoring.